Uploading a seasonal employee list

We strongly recommend using our Microsoft Excel sample file to create your seasonal employee list. 

Enter data for each seasonal employee in the following order:

* Indicates a required field 

The size of your file cannot exceed 5 MB. The seasonal employee list must be saved as a Comma Separated Value (.CSV) file before it is uploaded. Once you’ve saved and selected the file, you will be able to submit your file upload.

Your seasonal employee list must be uploaded through the Joint Unemployment Insurance – Paid Leave employer system as a comma-delimited format for the attachment. The extension for the file upload attachment should have .csv as the extension.

1. Open the Excel file you downloaded and filled with your seasonal employee data.   
   
   
   
   Note: If you added a header row to your file to guide your entries, you must remove it before converting the file to a comma-delimited (.csv) file.
   
   
   
   
2. Name and save your .csv file to your desktop by selecting File from the menu bar and selecting Save As. Choose the option to Browse.
   
   
   
   
3. Select Desktop.
   
   
   
   
4. In the dialog box, type your desired file name in the File name field. 
   
   
   
   
5. For Save as type, select the drop-down option CSV (comma delimited).
   
   
   
   
6. Click Save.
   
   
   
   
7. A dialogue box may appear to indicate “YourFileName.csv may contain features that are not compatible with CSV (comma delimited). Do you want to keep the workbook in this format?" Click the Yes or Convert button to accept the file in CSV format.

To upload a seasonal employee list, you must have the Paid Leave account maintenance update and submit user role. For step-by-step instructions on assigning this role, see Modify / remove a user.

1. Log in to your account at ui.mn.gov
2. On My Home Page, select Tax and Wage Detail Reporting.
3. Select Seasonal Employer: Submit or adjust designated seasonal employee detail.
4. Select the reporting period (year and quarter) for which you are submitting data, and then select Next.
5. The Designated seasonal employee detail submission process page displays. Select the Choose File button.
6. Locate your seasonal employee data file to upload, and then double-click the file to select it. The title of your seasonal employee data file will display next to the Choose File button. To submit the file, select Next.

If the file was successfully uploaded, a confirmation message will display at the top of the page. 

If the file contains errors, you will receive a message at the top of the page describing the errors. All errors must be corrected for the file to be processed.

1. Log in to your account at ui.mn.gov
2. On My Home Page, select Tax and Wage Detail Reporting. 
3. Select Seasonal Employer: Submit or adjust designated seasonal employee detail. 
4. Select the reporting period (year and quarter) for which you are updating data, and then select Next. 
5. The Designated seasonal employee detail submission process page displays. Select the Choose File button.
6. Locate your seasonal employee data file to upload, and then double-click the file to select it. The title of your seasonal employee data file will display next to the Choose File button. To submit the file, select Next.

If the file was successfully uploaded, a confirmation message will display at the top of the page. 

If the file contains errors, you will receive a message at the top of the page describing the errors. All errors must be corrected for the file to be processed.